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Revised: December 2021

Small Dollar Purchases (less than $5,000.00): Purchases of supplies and services, less than $5,000.00, shall be made using the most effective and efficient means available, while maintaining adherence to basic purchasing policies.  These methods most commonly include purchasing cards (p-cards) or purchase orders, giving preference to contracted suppliers whenever possible.

Purchases of $5,000.00 to $25,000.00 or $10,000.00 for Federal funding: Purchases of supplies and services, up to $24,999.99, or $9,999.99 if using Federal funds or if the purchase may be transferred to Federal funds at a later date, shall adhere to basic purchasing policies. Purchase orders for the acquisition of goods and services of $5,000.00 or more are issued only by Purchasing following submittal of a properly approved and funded requisition.  Purchases in this range must be documented with a quotation or reference to a price list from the recommended supplier.

Purchases using Federal Funds of $10,000.00 to $49,999.99: Purchases in this range of goods and services using Federal funds or if the purchase may be transferred to Federal funds at a later date require quotations from two or more responsible suppliers before a purchase order is issued.

Purchases of $25,000.00 to $49,999.99: Purchases of goods and services in this range require quotations from two or more responsible vendors before a purchase order is issued.

Purchases in amounts that exceed $50,000.00: Purchases of supplies, equipment, and services, other than capital construction, valued at $50,000.00 or more, will be awarded after Purchasing completes a formal bid-proposal process.

The bid threshold for capital construction projects is $100,000.00. For the purposes of determining the bidding threshold the total cost of the requirement normally includes any options, add or deduct alternates, and trade-ins, for the life of the contract including option years.

Requirements for more than one written quotation and/or formal bids-proposals may be waived by the Purchasing Department when it is in the best interests of NSHE. The purchasing file shall be documented prior to the processing of a purchase order as to the circumstances when competitive quotes or solicitations are not obtained.