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Revised: September 2019

A student employee is a part-time employee who is currently enrolled at the University of ÁùºÏ±¦µä, Reno with the primary purpose of achieving a degree. Thus, the employment is interim or temporary in nature and is incidental to the pursuit of an academic program. If it is the intent of a department to work a student full-time during periods of enrollment (excluding winter and summer breaks) or in the capacity of a classified or faculty position, then the position must be established through Business Center North Personnel Services or UNR Human Resources.

In order for a student employee to receive a paycheck, the student should be hired in Workday and complete the onboarding actions in their Workday inbox. Further, hours must be logged in Workday, submitted to their manager and approved according to the posted Payroll Cutoff Schedule. Generally, time entry must be submitted by the employees on the 1st or 2nd and the 16th or 17th of the month, or the next business day after the reporting period ends. The Payroll Cutoff Schedule is posted each year in Workday indicating the lock date and time periods for semi-monthly payrolls. Transactions impacting payroll must be fully approved by the payroll processing date.

To be exempt from Medicare and FICA Alternative (VOYA), the student must be enrolled in at least six (6) credit hours in the fall and spring and one (1) credit in the summer.

For complete details regarding student employment guidelines and procedures, see the Student Employment Manual.